Goal Oriented Planning Checklist

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Here is an example of how one congregation actually used this tool to plan for changes in the life of their congregation.

A Proposal to Create New Congregational Programs

Long Range Planning Committee, Knox Presbyterian Church, 2 May 2000

The Goals:

(This is a statement of the final, ideal state that will exist when the work is done. If a single objective or task can help to fulfill multiple goals, then the importance of that task grows)

To improve the mid-week life of our congregation by creating new activity and fellowship groups.

To provide the opportunity for increased involvement by our current members.

To meet the needs of people, in our congregation and in our community.

To enhance the attractiveness of Knox Church for newcomers by having a more diverse congregational life which meets their interests and needs.

To build the congregation’s sense of self-esteem by giving them something to feel positive about.

Objectives:

(This is a list of the concrete actions needed to be achieved in order to fulfill the goals. Objectives should be concrete tasks which are achievable and measurable, so you can know when it is completed. One objective may have several sub-tasks)

To create the following four groups and activities:

a fellowship group for seniors.
"Men’s Ministry": our initial concept is of a fellowship time for men over breakfast with guest speakers.
"Youth": to build youth ministry within our congregation which is appropriate and meaningful for teens today.
a series of workshops presented by outside experts in topics as diverse as crafts, parenting skills, bereavement, community interest topics, etc. These will be "pay as you go" programs in which the participants share the cost of the program through registration fees.

Leadership:

(who would make the best leadership for this project? )

The Long Range Planning Cte will spearhead the formation of these groups.

Task Group Members:

(who would be our best people to approach to help in this work?)

Members of the Long Range Planning Cte, with the addition of the following congregational members: Mr. Pink, Ms. Mauve, Mrs. White, Mr. Black.

Target Date:

(when do we want this project completed by?)

To have two of these groups operating by Christmas 2000. To have all the groups operating by June 2001.

Important Elements:

(what will be important parts of the completion of this task? What needs to be done in addition to the objectives?)

Finding leaders for the programs.
Finding helpers to support the programs.
Ensure congregational committees are on board with the project. Give them an opportunity, if interested, to take over the leadership for creating any of these groups.
Promoting the new program, both inside the congregation and outside it in the community.
Start a column in the congregation’s newsletter so every issue can inform the congregation of progress and promote the new activities.
Brainstorming for good ideas for these new activities.
Begin to collect the names of people who will want to participate in these new activities. Ask for their input to help in refining the new programs.

Research:

(What will this task group need to learn in order to pursue this task?)

Is there a need and interest for these activities?
Who is interested in these activities? Begin to gather names of potential participants
What other congregations in town are running these kinds of programs? Will any of these programs be unique in our community?
When is space available in our building for these activities?
Start collecting helpful resources, in contact people and books
Can we get help through our denomination’s internet site?
Where can we get promotional space in our community: MLS listings of new homeowners, newspapers and newsletters, welcome wagon, through the Health Unit, through community service agencies, local cable station

Resources:

(what kind of resources (people, money, time, materials, etc) will the task group need to complete their work?)

Rev. John Knox (St. Andrew’s Church) re: creating big youth events in small towns 555-1111
Barb Wizard, Calvin Church, on youth groups. 555-0000
Bill Man, Synod Youth Consultant, on youth groups today 555-2222.
Knox Church, Othertown, on operating a Men’s breakfast ministry.
Mrs. Blue, First Church, for suggestions on speakers / workshop leaders 555-3333.
Check Youth Specialties website for resources (www.youthspecialties.com)

Training:

(Is any kind of training needed to help the people on the task group to prepare them for their work?)

None required.

Support:

(what kind of help and oversight does this team need?)

Your prayers.
The on-going interest and support of Session.
An attitude of openness in the congregation as we try these new things.

Budget:

(Does this team need budget money to accomplish their task? If yes, estimate how much)

Communications

(There are two kinds of communication needs. Internal: What kinds of communication structures does the Task Group need (phonelist, email, minutes)? When doe Task Group members need to be in touch with each other? External: who does the Task Group need to communicate to (Session, Board, Congregation, Minister?), what do they need to share, how often, means?)

The Long Range Planning Cte doesn’t need any budget money to complete this task. However, we may want to set aside some funds in the year 2001 budget for some of the actual activities.

Evaluation:

(How will we know that the objectives will be met? What will we measure to know we have completed the task? How will we know we have been successful? Who will do the evaluation?)

The Futures Cte will do its first evaluation at the end of the year, simply by asking ourselves, "Have we created two new groups which we hoped to have up and running at this time?"

 

 

PCC Leadership Site http://www.oakridge.london.on.ca/leaders/index.htm