PRIVACY POLICY

Introduction

The protection of personal information is important to the SHEET METAL WORKERS' INTERNATIONAL ASSOCIATION LOCAL 8 and we have a policy and procedures related with the protection of privacy. Any inquiries about this policy can be directed to Gregory Reid (Edmonton office) or J. Peter Wyatt (Calgary office).

All employees and authorized representatives of the SHEET METAL WORKERS' INTERNATIONAL ASSOCIATION LOCAL 8 are required to adhere to this policy and take all reasonable steps to ensure that personal information is protected from unauthorized access.

Collection, Use and Disclosure of Personal Information

The SHEET METAL WORKERS' INTERNATIONAL ASSOCIATION LOCAL 8 collects personal information from its members and individuals for the administration of collective agreements with its signatory employers, dispatching and the administration of health and welfare plans and pension funds.

The SHEET METAL WORKERS' INTERNATIONAL ASSOCIATION LOCAL 8 collects the following types of personal information:

Name;

Date of birth;

Employment history;

Disciplinary record;

Medical information or disability;

Social Insurance Number;

Age;

Gender;

Marital and/or Family status;

Proof of training and trade qualifications;

Telephone numbers;

Home address and business address if applicable;

Home Local information where applicable;

Dues and remittances;

In administering the collective bargaining relationships we have with our signatory employers and in the general administration of our health and welfare plan, pension fund, training and Union offices we may use this information to perform the following tasks:

Dispatching and finding employment;
Training;
Providing benefits;
Providing dues and remittances to home Local where applicable;
Notification of meetings, collective bargaining and information on Union activities;
Procedures under the SMWIA Constitution and Ritual;
Processing of grievances;
Newsletters (Local # 8 Tinner or SMWIA Journal)

Personal information may be disclosed to the following parties:

Coughlin & Associates Ltd.
Alberta Sheet Metal Workers Retirement Trust Fund;
SMWIA Local # 8 Benevolent Training / ITI;
All signatory employers with the Union;
Any other party authorized to request this information (i.e. government agency).

The SHEET METAL WORKERS' INTERNATIONAL ASSOCIATION LOCAL 8 will not disclose personal information to any other third parties for commercial purposes. If we need to use personal information for any other purpose we will contact the member/individual and obtain consent prior to that use.

Protection

Personal information is safeguarded to prevent unauthorized access, use and disclosure. Personal information is kept on file for a minimum of seven years, after such time and after we have deemed the personal information is no longer required it is destroyed. The length of time the personal information is retained is also governed by other legal requirements and therefore personal information may be retained longer than the above stated time period.

Access

Members and individuals may access their personal information by making a request to Gregory Reid (Edmonton office) or J. Peter Wyatt (Calgary office). The Privacy Officer will respond to the request within the time limits set out in the legislation. (ordinarily 45 days). Please free to contact the Privacy Officer with any questions.

Complaints

All complaints and concerns arising from the implementation and breach of this Policy must be filed with the Privacy Officer in writing. All complaints must be filed within 30 calendar days from the date the breach took place. The Privacy Officer will respond to all complaints and concerns in a timely manner.

Personal Information collected prior to January 1, 2004

All personal information collected by the SHEET METAL WORKERS' INTERNATIONAL ASSOCIATION LOCAL 8 prior to January 1, 2004 will be disclosed and used in accordance with past practices.

Sample Consent Form

Consent for the Collection, Use and Disclosure of Information
As per the Alberta Personal Information Privacy Act

Please be advised that the information you have provided is subject to the Personal Information and Privacy Act of Alberta.

When you work out of Local Union 8, certain personal information will be collected, used and disclosed on your behalf. Such personal information includes but is not limited to the information requested in the attached forms.

This personal information will be protected in accordance with the procedures and Privacy Policy of the Union. Personal information collected, used and disclosed is mainly for the purposes of enabling the Union to assist you in gaining employment and to provide benefits to you.

The Union collects personal information from Employers regarding Collective Agreement administration procedures. More detail on how personal information is collected, used and disclosed is set out in the Union’s Privacy Policy, which is available upon request. Privacy officers for SMWIA Local # 8 are Gregory Reid, Business Manager (Edmonton office) and J. Peter Wyatt, Business Representative (Calgary office).

Your information may be disclosed to employers and the various Benefit/Trust Funds constituted by a Collective Agreement for the purposes of assisting with the administration of your benefits. As well, your information may be disclosed to any other party authorized to request this information (i.e. government agency).

By signing this form, you are consenting to such collection, use and disclosure of said information.

CONSENT

I, ___________________________________ (please print name) consent to the Union collecting, using and disclosing personal information about me in accordance with this form and the Union’s Privacy Policy, including disclosing information to the various Benefit/Trust Funds constituted by a Collective Agreement to which the Union is signatory. I acknowledge that the Privacy Policy is available upon request and I have had an opportunity to review it if I so choose.

If you do not consent to the collection, use and disclosure of this information, check here. ( ____ )

If you do not consent to the collection, use and disclosure of this information, the Union may not be able to assist you in obtaining employment or to provide benefits.

________________________________ __________________________________ _______________________
Signature Witness Date

We do not give out or otherwise disclose personal information
unless permitted or required by law to do so.

	Name;
	Date of birth;
	Employment history;
	Disciplinary record;
	Medical information or disability;
	Social Insurance Number;
	Age;
	Gender;
	Marital and/or Family status;
	Proof of training and trade qualifications;
	Telephone numbers;
	Home address and business address if applicable;
	Home Local information where applicable;
	Dues and remittances;